Personal Data Protection Act 2010 Notice

Collection, Recording, Storage, and Retention of Personal Information

Please read this Privacy Notice ("Notice") carefully to understand our policies and practices regarding your Personal Data and how we will treat it. This Notice applies to individuals who interact with Excel Qhalif as users (students, parents, teachers) ("you"). This Notice explains how your Personal Data are collected, used, and disclosed by Excel Qhalif Sdn. Bhd. ("We", "Us"). It also tells you how you can access and update your Personal Data and make certain choices about how your Personal Data are used.

This Notice covers our data collection activities, both online and offline, and Personal Data that we collect through our school management system.

By using our system or by otherwise giving us your Personal Data, you accept the practices described in this Notice. If you do not agree to this Notice, please do not use our system or give us any of your Personal Data.

This Notice may be updated from time to time (see Section 11).

1.0 SOURCES OF PERSONAL DATA

This Notice applies to Personal Data that we collect from or about you, through the methods described below, from the following sources:

• Direct interactions through our management software where you input personal information.
• Email, text, and other electronic messages between you and [Preschool Name].

2.0 PERSONAL DATA THAT WE COLLECT ABOUT YOU AND HOW WE COLLECT IT

Depending on how you interact with us (via our management system, email, etc.), we collect various types of Personal Data from you, as described below:

• Personal contact information: This includes any information you provide to us that would allow us to contact you, such as your name, postal address, email address, and phone number.
• Identification and background information: Provided by you or collected as part of your integration into our system (e.g., birth certificate numbers, medical diagnosis).
• Data concerning your usage of our services: Through your interactions with our services, we collect Personal Data that help us to deliver these services effectively.

3.0 USES MADE OF YOUR PERSONAL DATA

We use the Personal Data we collect from you to provide, manage, and improve our services. Our purposes for using your Personal Data include:

• Service Delivery: Using information about students to monitor educational progress and manage educational content.
• Safety and Security: Using contact details and medical information for emergency situations and ensuring student safety.
• Communication: Using contact information to communicate with you about day-to-day school activities and notices.

4.0 DISCLOSURE OF YOUR PERSONAL DATA

We share your Personal Data with third parties only in the following situations:

• Service Providers: External companies that we use to facilitate our services (e.g., software support).
• Legal Requirements: If required by law or as needed to protect our rights or the rights of others.

5.0 RETENTION OF YOUR PERSONAL DATA

We retain Personal Data for as long as necessary to fulfill the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

6.0 YOUR RIGHTS

You have the right to:

• Request access to your Personal Data.
• Request correction of the Personal Data that we hold about you.
• Request erasure of your Personal Data.
• Object to processing of your Personal Data.

7.0 CHANGES TO THIS NOTICE

We may update this Notice from time to time. We encourage you to review this Notice frequently to be informed of how we are protecting your information.

8.0 CONTACT US

If you have any questions, comments, or concerns about this Privacy Notice or our privacy practices, or to make a complaint about our compliance with applicable privacy laws, please contact us at:

• Contact: Nadia Natasya
• Email: [email protected]
• Address: Excel Qhalif Sdn Bhd No 22-1, Jalan Reko Sentral 6, Reko Sentral, 43000 Kajang, Selangor Darul Ehsan